Keep up with every enquiry.
Prepare replies, collect missing details and update your CRM, so the next follow-up does not depend on a reminder in your head.
A clear next step for every leadExplore enquiry automationLess admin. More room for your business.
AI automation for
small businesses.
Spend less time on enquiries, invoices and everyday admin. We connect the tools you already use, with your approval for important actions.
- Your existing tools
- Human approval built in
- No upfront payment
- Input
Enquiry received
A message reaches your inbox.
- Preparation
Reply prepared
Intent and missing details identified.
- Your team
Reply approved
Review before anything is sent.
- Connected tools
CRM updated
Contact details and next step saved.
Illustrative workflow. Sensitive actions stay subject to your approval.
Practical places to start
Give repetitive work a better way forward.
Start with one task that slows your team down. Build from there.
Stop retyping invoices.
Extract the details, check for missing information and send exceptions to the right person before records reach your finance tools.
From inbox to approvalExplore invoice automationMake bookings easier to manage.
Connect confirmations, reminders and follow-ups to your calendar, without manually chasing each appointment.
Less back-and-forthExplore booking automationA simple example
One invoice. A clear path to approval.
Instead of copying details between windows, your team reviews what matters. This is an illustrative workflow, not a live customer system.
Original document
InvoiceDEMO-001
Sample supplier
Sample company
Total€240.00
Collect the document
An invoice arrives in the inbox. The original document stays attached to the task.
- Reference
- DEMO-001
- Supplier
- Sample supplier
- Total
- €240.00
- Review by
- Finance team
Received
Original document
InvoiceDEMO-001
Sample supplier
Sample company
Total€240.00
Check the details
The key details are prepared for review. An unusual amount or a new supplier can pause the workflow.
- Reference
- DEMO-001
- Supplier
- Sample supplier
- Total
- €240.00
- Review by
- Finance team
Awaiting approval
Original document
InvoiceDEMO-001
Sample supplier
Sample company
Total€240.00
Approve the next step
After human approval, the record is ready for your finance tools. No payment is made.
- Reference
- DEMO-001
- Supplier
- Sample supplier
- Total
- €240.00
- Review by
- Finance team
Approved
Example data only. Nothing is sent, posted or paid.
Built around your tools
Keep the systems your team knows. We agree the integrations and access before we build.
- Gmail & Outlook
- HubSpot & Pipedrive
- Google Sheets
- n8n
How we work
A focused first project. No big leap.
- 01
Understand the task
We map the manual steps, your tools and what a useful result would look like.
- 02
Build and test together
We connect the workflow, agree the approval rules and test it with your real working process.
- 03
Launch with a clear handover
We put the agreed solution into operation, explain how it works and agree the support it needs.
A real conversation, not a sales maze
Your workflow. Your rules. A direct point of contact.
Talk to Peter about where work gets stuck. We start with one well-defined workflow, agree what success means and keep you involved in the important decisions.
PeterYour contact at AutomateHQ
Approval where it matters
Sensitive actions can wait for your team before an email is sent or a record is changed.
Clear data boundaries
We agree access and approved providers. External AI services are discussed before they are used.
Proof before payment
No upfront payment. Final payment is due after go-live and seven days of real operation.
Before we start
Good questions. Straight answers.
Do we need to replace our software?
Usually not. We first check the APIs and integration options of the tools you already use. If something cannot be connected reliably, we explain the limitation before building.
Do we need AI for every task?
No. Fixed rules are often enough for moving data, reminders or updates. AI is useful when a task needs interpretation, classification or a draft reply. We choose what the task actually needs.
How much will a project cost?
The scope depends on the workflow, integrations, data quality and ongoing support. We agree the scope and price before building; an initial proposal is not a binding quote.
How long does a first project take?
A focused first workflow can take days to a few weeks, depending on access, the number of systems and testing needs. We agree a realistic timeline after reviewing the task.
Who approves sensitive actions?
Your team can approve emails, invoice records or other important changes. Approval rules are part of the design, not something added after launch.
Find your starting point
What would you like to take off your plate?
Tell us about one repetitive task and the tools you use. Get two initial automation ideas by email, with an outline of possible next steps.
- Two ideas matched to your task
- A suggested first workflow
- No obligation to proceed
Prefer a conversation?
Book a discovery call